Services provided by the District Registrar's Division
- Issuing certified copies of birth /marriage/death certificates
- Registration of Births
- Amendment of Birth / Marriage (Kandyan) / Death Certificate
- Registration of deaths
- Registration of Marriages
- Dealing with Kandyan Marriage and Divorce Based on Application
- Issuing presumptive age certificates
Issuing certified copies of birth /marriage/death certificates
Amount to be charged for obtaining a copy of Birth / Marriage / Death Certificate
- If the registration number and the registration date of the relevant certificate are provided, Rs. 120.00 per copy
- If the registration number and the registered date of the relevant certificate are not given, Rs. 250.00 for the first copy and Rs. 120.00 for each copy of the certificate.
Registration of births
Registration of a Birth Occurred at Home
| Registration of a Birth Occurred at Home | 1. Inform the Grama Niladari within 07 days of the birth is occurred. |
| 2. Grama Niladari shall send a report to the registrar of the area. | |
| 3. The birth is registered by the registrar of births and deaths of the area where birth has occurred. | |
| 4. Duly filled declaration of birth shall submit to the registrar of births and deaths of the area. | |
| 5. Declaration of birth can be obtained from the registrar. | |
| 6. Persons required to give information, | |
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| 7. Birth may be registered by the divisional register within a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births. | |
| 8. A certificate of birth is issued to the informant free of charge. |
Registration of a Birth Occurred in a Private Hospital
| Registration of a Birth Occurred in a Private Hospital | 1. Birth is registered by the Registrar of births and deaths of the area where the birth occurred. |
| 2. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth. | |
| 3. Appropriate persons for informing of a birth for registration | |
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| 4. Documents to be submitted | |
| I. Duly perfected declaration | |
| II. Hospital reports issued in proof of the occurrence of the birth. | |
| A birth can be registered free of charge within a period of 03 months. | |
| A copy of the birth certificate is issued to the informant free of charge. |
Registration of a Birth Occurred in a Rural Hospital
| Registration of a Birth Occurred in a Rural Hospital | 1. The birth is registered by the Registrar of births and deaths of the area where the birth occurred. |
| 2. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth. | |
| 3. Appropriate persons for informing of a birth for registration. | |
| I. Father | |
| II. Mother | |
| III. A person present at the time of occurrence of the birth. | |
| IV.Medical Officer of the hospital | |
| 4. Obtain the relevant declaration from the Registrar of births and deaths for informing the birth. | |
| Documents to be submitted | |
| I. Duly perfected declaration | |
| II. Hospital report issued in proof of the occurrence of the birth | |
| III. A birth can be registered free of charge within a period of 03 months | |
| IV. A copy of the birth certificate is issued to the informant free of charge. |
Registration of a Birth Occurred in a General Hospital
| Registration of a Birth Occurred in a General Hospital | 1. Inform the Registrar of births and deaths at the General Hospital for registration of birth. |
| 2. Appropriate persons for informing of a Birth for registration. | |
| I. Father | |
| II. Mother | |
| III. A person present at the time of occurrence of the birth | |
| IV. Medical Officer of the Hospital | |
| 3. Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth. | |
| Documents to be submitted | |
| I. Duly perfected declaration | |
| II. Hospital report issued in proof of the occurrence of the Birth. | |
| 4. A Birth can be registered free of charge within a period of 03 months. | |
| 5. A copy of the Birth Certificate is issued to the informant free of charge. |
Obtain a Certified Copy of the Certificate of Birth
| Obtain a Certified Copy of the Certificate of Birth | 1. Refer the application to the Divisional Secretariat of the area in which the place of birth occurs. |
| 2. The application can be obtained from any Divisional Secretariat. | |
| 3. Fees chargeable | |
| I. If the number of the certificate of birth & the registered date is known Rs.120.00 | |
| II. If don't know the number of the certificate of birth or the registered date, | |
| III.for search of birth registers for a period of 02 years Rs.250.00 | |
| 3. The required fee should be paid by currency. | |
| 4. Duly filled application should be submitted to the Divisional Secretariat. | |
| 5. If you like to obtain the birth certificate by post, submit a stamped envelope with the application. | |
| 6. If the birth is registered a birth certificate will be sent and if the birth is not registered a letter to the effect will be sent. | |
| 7. Any number of copies can be obtained by one Application(Circular-02/2012) |
Alteration of Information in a Birth Register
| Alteration of Information in a Birth Register | 01.In a Birth certificate, I. Information in cage 01 (Date & place of birth) II. Information in cage 03 (Sex) III. Information in cage 05 (Information of mother - if the mother's name has been changed after the registration of the birth, it is not possible under this provision) IV. Information in cage 09 (Informant's information) may be altered |
| 02. Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where the birth occurred. | |
| 03. The declaration should be produced by, I. Owner of the birth certificate II. Father or Mother III. Legal guardian IV. A person who is dissatisfied with any of the information appearing in the birth register |
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| 04. Rs.50.00 should be paid by currency for the declaration | |
| 05. A certified copy of the birth register to be amended should be essentially attached to the declaration. | |
| 06. Following are some written evidence which may be produced to substantiate the request made in the declaration, I. Parents' marriage certificate II. List of children/ brothers and sisters III. Birth certificate of father/ mother IV. Birth certificate of a child born after the registration of parents' marriage V. In case there is no child born after the registration of the marriage of parents, birth certificate of an elder or younger child of the subject. VI. Certified copies of records available in hospitals, maternity homes, or midwife's records VII. Student's record sheet, an extract of the school admission register VIII. Copy of the electoral register where names of the subject and parents are included IX. If a father is deceased, his death certificate |
Registration of a Past Birth Under Section 24
If the birth is over three months after the birth, but it has not been registered, you can submit the following documents to the Additional District Registrar and register your birth.
- Request letter
- Completed application form (Application form can be obtained from the Registrar Division of this office or any other Divisional Secretariat)
- Blank result sheet that the birth is not registered
- Marriage certificate of parents of the child
- Birth certificates of the eldest and youngest child
- Written evidence of birthplace (Hospital birth report / Grama Niladhari report/estate birth report)
- Health Growth Chart
- School Admission Register / Student Task Index
- Other birth certificates
- Report of the Grama Niladhari
- Parent's Birth and Personal Identity Card
- A responsible affidavit stating that the date of birth is known.
(Originals and certified copies of all the above certificates)
Declaration fee is Rs. 50.00
Amendment of Birth / Marriage (Kandyan) / Death Certificate
Change of Name under Section 27
Age Of a child under 07
- Request letter
- Completed application (Application form can be obtained from the Registrar's Division at this office or any other Divisional Secretariat)
- Birth Certificate
- Affidavit of the buyer
- Marriage certificate of parents of children
(Originals and certified copies of all the above certificates)
Age Between 07 and 21
In addition to the above documents
- Recommendation of the Grama Niladhari
- Acceptable written evidence that the proposed name has been used
- School Admission Register / Student Task Index
- Bank books
- Educational Certificates
- Deed
- If you are already a voter, here is an extract of the electoral register
- Other written evidence
(Originals and certified copies of all the above certificates)
The declaration fee is Rs. 50.00
Age Of those over 21
- Request letter
- Completed application form (Application form can be obtained from the Registrar Division of this office or any other Divisional Secretariat)
- Relevant birth certificate
- Affidavit
- Report of the Grama Niladhari
- Newspaper advertising
- An extract of the electoral register
- National Identity Card
- Written proof that the proposed name has been used for more than a year
- School Admission Register / Student Task Index
- Marriage certificate
- Birth certificates of children
- Bank books
- Electricity bills, water bills
- Deed
- Educational Certificates
- Other written evidence
(Originals and certified copies of all the above certificates)
The declaration fee is Rs. 50.00
Change of father's information
(Columns 4.6.7)
- Request letter
- Completed application form (Application form can be obtained from the Registrar Division of this office or any other Divisional Secretariat .....)
- Relevant birth certificate
- Father's Birth Certificate (Required)
- Copy of father's national identity card
- Grama Niladhari certificate in father's name
- Affidavit
- Parent's marriage certificate
(Originals and certified copies of all the above certificates)
The declaration fee is Rs. 50.00
Changing mother information
- Request letter
- Completed application (Application form can be obtained from the Registrar's Division at this office or any other Divisional Secretariat)
- Birth Certificate
- Mother's Birth Certificate
- Hospital birth report
- A copy of the National Identity Card
- Grama Niladhari Certificate
- Declaration of Decision
(Originals and certified copies of all the above certificates)
The declaration fee is Rs. 50.00
Registration of deaths
Registration of a Death Occurred at Home
1.Inform the Grama Niladari within 07 days of the death occurs.
2.A report of the death by the Grama Niladhari will be sent to the Registrar of the area.
3.Death is registered by the Registrar of births and deaths of the area where the death occurred. Declaration of death can be obtained from the Registrar.
Qualified persons to inform
i) The nearest relative was present at the time of death
ii) A close relative who cared for the last sick
In the absence of such a relative,
The deceased is a relative of the deceased residing in the Registrar's Division
In the absence of such a relative,
i)A person who was present at the time of death
ii)The resident of the house where the death occurred
In the absence of the above persons
The person who buries, cremates or otherwise buries the body
Death can be registered within 03 months
Death can be registered after 03 months. Please refer to the delayed registration of death.
Registration of a Death Occurred in a General Hospital
1. Inform the Registrar of births and deaths at the General Hospital for registration of death.
2.Qualified persons for informing of death registration,
i.People who were there at the time of death
ii.An attendants at the time of death
iii.Medical Officer of the Hospital
3. Documents to be submitted
i. Duly completed statement
ii. Report from the hospital confirming the death
Registration of a Death Occurred in a Private Hospital
1. The death is registered by the Registrar of births and deaths of the area where the death occurred. The death occurred is registered by the Registrar of births and deaths of the area where the death occurred. The death occurred in the case of a private hospital, inform the Registrar of that area for registration of death.
2.Qualified persons for informing of death registration,
i.People who were there at the time of death
ii.An attendants at the time of death
iii.Medical Officer of the Hospital
Documents to be submitted,
i. Duly completed statement
ii. Report from the hospital confirming the death
Registration of a Death Occurred in a Rural Hospital
1. The death is registered by the Registrar of births and deaths of the area where the death occurred. The death occurred is registered by the Registrar of births and deaths of the area where the death occurred. The death occurred in a rural hospital, inform the Registrar of that area for registration of death.
2.Qualified persons for informing of death registration,
i.People who were there at the time of death
ii.An attendants at the time of death
iii.Medical Officer of the Hospital
Documents to be submitted,
i. Duly completed statement
ii. Report from the hospital confirming the death
Alteration of Information in a Death Register
The required declaration can be obtained from the Registrar Division of the Divisional Secretariat.
Submit the declaration to the Additional District Registrar of the Divisional Secretariat of the area where the death occurred.
The declaration should be submitted by one of the following persons:
-The person who provided the news to register the incident
-A trusted person who knows the truth of the matter
All information other than the date of registration in a death register may be amended.
The fee for the declaration is Rs. 50.00
Present written evidence to prove the authenticity of the request made in the declaration along with the declaration.
Obtain a Certified Copy of the Death Certificate.
An application can be obtained from the District Registrar's Division, Divisional Secretariat.
Charges
I. If you know the death certificate number and the registered date the fee is Rs. 100.00 per copy
II. If you do not know the death certificate number and the registered date, the fee for one copy is Rs. 200.00
III. Pay the required amount to the Registrar Division of the Divisional Secretariat.
Submit the completed application form to the Registrar.
If you like to obtain the death certificate by post, submit a stamped envelop with the application.
If the death is registered a death certificate will be sent and if the death is not registered a letter will be sent out informing it.
Registration of Past Death under Section 36
- Request letter
- Relevant application (can be obtained from the Registrar's Division at this office or any other Divisional Secretariat)
- Hospital death report / Grama Niladhari death report / Estate death report
- Affidavit
- Report of the Grama Niladhari
- Evidence confirming the relationship between the applicant and the deceased
- Details of goods received for the death
- Death Notices (prepared for newspapers or exhibitions)
- Relevant documents pertaining to religious activities
- Proof of death support
- Letters from neighbors of the elite who attended the funeral
(Originals and certified copies of all the above certificates)
The declaration fee is Rs. 50.00
Registration of Marriages
Registration of marriages(General)
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| 1. Requirements for submitting a marriage notice:
i.Residence of parties in the relevant division within 10 days preceding submission of the marriage notice. |
| 2. Completion of the age of 18 yrs. by both parties as at their previous birthday. |
| 3. The parties should not have any kind of relationship prohibited in law. |
| 4. No party should have entered into any legal marriage which is valid at the time. |
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Registration of Marriages by a Christian Minister
| 1. Christians can register their marriages at their Churches |
| 2. Marriage notice should be written and attested in duplicate and handed over to the Registrar of Marriage of the division |
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3.Persons authorized to attest marriage notices; 1. Registrar of Marriage of the division |
| Requirements for submitting a marriage notice: |
| 1. The requirement of residence of the parties in the relevant division i. Residence of parties in the relevant division within 10 days preceding submission of the marriage notice ii. Residence of parties in different divisions within 10 days preceding submission of the marriage notice. iii. If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, the residence of the other party in Sri Lanka for such 10 days. iv. If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, the residence of one party for 04 days in Sri Lanka. |
| 2. Completion of the age of 18 yrs. by both parties as at their previous birthday. |
| 3. The parties should not have any kind of relationship prohibited in law. |
| 4. No party should have entered into any legal marriage which is valid at the time. |
| Certificate of the registrar should be obtained from the Registrar or Additional District Registrar |
| The said certificate should be produced to the minister of the church where the marriage is to the solemnized. Also, provide uncancelled stamps value of Rs.25/- therewith. |
Amount of fee for the registration of a marriage
- For submitting a marriage notice - Rs. 200 / =
- 14 days after submitting notices - for making marriage at the office - Rs. 750 / =
- 14 days after submitting notices - for making marriage at the office - Rs. 950 / =
- 14 days after handing over the notice to marry out of the office - Rs. 800 / =
- 14 days after submitting notices - for marriage outside the office - Rs. 1000 / =
Dealing with Kandyan Marriage and Divorce Based on Application
Dealing with the Kandyan Marriage and Divorce based on Application
You can apply for a divorce in an upcountry marriage based on one or more of the following:
- Adultery after marriage
- The man has committed adultery and his adultery, or cruelty
- To leave the husband for two years consecutively
- The husband shall leave the wife in full for two years
- Inability to live happily together.
Issuing presumptive age certificates
Issuing presumptive age certificates
Purpose
Legalize a birth that doesn't have written evidence.
Required Qualifications / Relevance
I. Confirmation that the birth is not registered. Confirmation that the birth is not registered
II. Residing in the division
Required Documents
I. Declaration under Article 24 (Reg. 06)
II. Results of searching for documents that the birth is not registered
- Medical report on presumptive age
- Grama Niladhari report on residency in the area
- Marriage certificate or the birth of siblings/children
III. Affidavits and corroborating reports
Applications
Obtaining a National Identity Card (NIC)
Obtaining a National Identity Card (NIC) for the first time
Eligibility criteria to apply for an ID for the first time
(i) Should be a citizen of Sri Lanka
(ii) Should be attained 16 years of age
Obtaining an Application
Download DRP 1,7, 8 Application here [PDF 595KB]
- From the Grama Niladhari of the applicant’s residential area;
- From the Estate superintendant (if the applicant resides in an estate);
- From the School Principal or the “Parivenadhipathi” of the respective Pirivena in the case of school applications
- Completed application along with the relevant documents should be handed over to the above respective officers as appropriate.
Necessary documents to be submitted to obtain an ID for the first time:
- Duly completed RPD Form 1
- Applicants under 50 years of age should compulsorily submit the Birth Certificate (BC) or the Probable Age Certificate issued by the Additional District Registrar in order to obtain an ID card.
- The Department considers 1st of July of the respective year as the date of birth in respect of the applicants who submit probable age certificates.
- Applicants over 50 years of age and do not possess the birth certificate or the probable age certificate, could submit two or more following alternative documents along with the results of a search of registers and an Affidavit to confirm the age.
- School leaving certificate
- Certificate of Baptism
- Copies of Birth certificates of children of the applicant, (if the date of birth of the applicant indicated )
- Extract of the birth certificate of the applicant
- Citizenship certificate of SriLanka (if the date of birth indicated)
- Estate leaving certificate (if the date of birth indicated)
- Certified copies of relevant pages of the Passport
- Registration card issued by the Estate Superintendent
- Horoscope (if available)
- Applicants born in a foreign country should submit the citizenship certificates issued by the Department of Immigration & Emigration of SriLanka.
- Women applicants, who wish to include husband’s family name in the ID card need to submit the original & a copy of the marriage certificate.
- Five color photographs of the size of 1 ⅜” X ⅞”
- Applicants, who wish to include their occupation/designation in the ID card, should submit a service certificate obtained during the last three months. Professionals also need to submit documentary evidence, in case if they wish to include their profession in the ID card. (I.e. Engineers, Doctors, Accountants, Lawyers should submit relevant Degree certificates).
- In case of the Businessmen, they need to submit a certified copy of the Business Registration certificate.
- Procedure to confirm the Priest status of applicants-
- Buddhist cleric should submit the “Certificate of Ordain” or “Upasampada Certificate” issued by the Department of Buddhist Affairs
- “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs
- Islamic priest should submit the certificate issued by the Department of Islamic Religious Affairs
- Hindu priest should submit the certificate issued by the Department of Hindu Religious Affairs and Certificate obtained from the Department of Cultural Affairs
- Catholic priest should submit a certificate issued by the head of relevant catholic religious chapters
Foreign Employment Division
Services provided by the Foreign Employment Division to the Migrant Community
1) Registration of migrant families under labor protection and preparation of social records for many and starting and maintaining a file for each family.
2) Documents required for obtaining family background records
- National Identity Card of the applicant
- Certificate of Residence
- Details about children
- Marriage details
- Details regarding the trustee
- A photocopy of the passport
- Also, the Family Background Report Application Form can be downloaded from this website www.slbfe.lk.
3) Annual awarding of scholarships for the education of children of migrant families.
- 15000 / - for children who have passed the scholarship examination
- For children who have passed GCE (O/L)
- For students who have passed GCE (A / L) (University Granted) Rs. 30000
- Applications for these scholarships are published annually in the newspapers in early January and are available at www.slbfe.lk. Relevant information can also be obtained from the Foreign Employment Division of the Kolonna Divisional Secretariat.
4) Take action to stop illegal emigration
5) Intervene to resolve various problems that may arise in the employment of foreign workers - especially local interventions required to provide the services of the Bureau of Foreign Employment.
- Foreign Employment Division (Contact Details)
- Sampath-0711836807
- Thisera-0711836949
- Nilani-0711837105
6) Implementing school level as well as parent awareness programs (related to child education, health, care, home management, drug prevention, etc.)
7) Follow up with the migrant community, identify the needs and problems of those families and formulate, and monitor family development plans and care plans.
8) Identifying skilled workers for foreign employment and promoting foreign employment.
